I think this is clear(ish) in the written bylaws:

Continuing members of the committee vote on new membership via a ranked voting system;

NB: "Continuing". Though I suppose that could be confusing, as we don't yet know which members are continuing. Perhaps "non-expiring" would be better.

When the secretary's term is expiring (but that individual wishes to stay on the committee), one co-chair fills in for the secretary to run this process.

Though, I suppose it would probably make sense to change that second sentence to allow any other committee member to step in, instead of placing the burden on a co-chair. These rules also expose the fact of whether or not the secretary wishes to continue. Maybe it should be rephrased to allow the secretary to delegate even if they are also stepping down, just so that they can cloak their decision. I will recommend a few tweaks later today. Richard

On Jan 23, 2021, at 4:39 AM, Joachim Breitner wrote:

Hi,

Am Freitag, den 22.01.2021, 15:49 +0100 schrieb Joachim Breitner:

...

With three expiring members we are down to 7 active members (less if one of the Simons does not want to stay on). This means a call for nominations is triggered now. I think I’ll send it out on the weekend. The text of the previous was this: https://mail.haskell.org/pipermail/haskell/2019-December/025880.html Let me know if you want me to use a different text.

oh, I just noticed that this doesn't make sense: We do the voting and deliberations in private, because those voted upon should not see that discussion. But we will possibly be voting on re-admitting Iavor, Richard and me. It doesn’t then make sense for the three of us to take part in voting, nor for me to run the vote!

We should probably clarify the bylaws on that point: Do expiring members take part in the nomination process?

Anyways, it looks like someone else needs to run this nomination round. (i.e. send out the call for nomiations, collect the nominations, send them in private mail to all active members, collect the votes, and announce the result). Any volunteer?

Cheers, Joachim

-- Joachim Breitner mail@joachim-breitner.de http://www.joachim-breitner.de/

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Hi

...

Simons: Do you want to stay on the committee?

Am Freitag, den 22.01.2021, 14:50 +0000 schrieb Simon Peyton Jones:

Yes, I am willing

Am Dienstag, den 26.01.2021, 09:35 +0000 schrieb Simon Marlow:

...

Yes please, if you'll still have me :)

Thanks! The bylaws indicate

If either wishes to continue serving on the committee when their

terms end, and if the majority of the rest of the committee supports

this outcome, no public nomination process needs to take place to replace them.

It doesn’t say whether the vote is public or private, but it is customary to hold votes about people in private. In particular, the person voted on should not see the votes. Therefore I invite everyone to send their vote to me by direct mail. Please indicate for both Simons whether you support them continuing. Sim ons: I guess you get to vote on each other. Once I have enough votes to determine the outcome, I will announce it here (anonymously, i.e. just he tally). I also assume that “rest of the committee” includes the expiring members, because why not. The bylaws are not fully clear on whether this vote extends their term just until the next nomination round, or by another three years. But if one understands this as a short-cut through the full re-nomination process, then I conclude it means a new three year term starts for them. (Is this process a bit silly? But I guess a bit of ceremony is good.) BTW, still looking for a volunteer to run the main nomination process. Cheers, Joachim -- Joachim Breitner mail@joachim-breitner.de http://www.joachim-breitner.de/

I think it is silly. Anyway, I support the Simons' positions as chairs, and I'd be happy to either stay on the committee or step down, as you guys decide. -Iavor On Wed, Jan 27, 2021 at 11:03 AM Richard Eisenberg wrote:

...

On Jan 26, 2021, at 4:55 AM, Joachim Breitner wrote:

The bylaws are not fully clear on whether this vote extends their term just until the next nomination round, or by another three years. But if one understands this as a short-cut through the full re-nomination process, then I conclude it means a new three year term starts for them.

Good point. https://github.com/ghc-proposals/ghc-proposals/pull/398

...

(Is this process a bit silly? But I guess a bit of ceremony is good.)

I don't think it's silly at all: it reifies the notion that no one is a committee member for life. Right now, I don't imagine there is contention, but having a process such as we do is good hygiene in preparing for a potential future where there is contention.

Richard _______________________________________________ ghc-steering-committee mailing list ghc-steering-committee@haskell.org https://mail.haskell.org/cgi-bin/mailman/listinfo/ghc-steering-committee

Hi, Am Dienstag, den 02.02.2021, 09:04 +0100 schrieb Joachim Breitner:

BTW, we _still_ need someone to play secretary and run the next round of nominations and voting.

I guess this is the stereotypical call for volunteers that echoes silently in the big hall. Let me make an arbitrary concrete suggestion, and ask Alejandro: Would you be willing to jump in and pull this through? Steps are * send out the call for nomiations * collect the nominations * send them in private mail to all _active_ members * collect the votes * announce the result Of course I’ll assist and advice. Cheers, Joachim -- Joachim Breitner mail@joachim-breitner.de http://www.joachim-breitner.de/

Hi, thanks! I sent it to haskell-cafe@ and haskell@ (note that I think you have to subscribe first to haskell@). I didn't think of Discourse, so it’s good that someone else does it for a change :-) Cheers, Joachim Am Montag, den 08.02.2021, 07:49 +0000 schrieb Alejandro Serrano Mena:

Yes, I am willing to do this. I’ll look for the previous call for nominations and send it around (I guess mailing lists, Reddit, Twitter, Discourse are the places to be).

Regards, Alejandro

On 6 Feb 2021 at 16:42:24, Joachim Breitner wrote:

...

Hi,

Am Dienstag, den 02.02.2021, 09:04 +0100 schrieb Joachim Breitner:

...

BTW, we _still_ need someone to play secretary and run the next round of nominations and voting.

I guess this is the stereotypical call for volunteers that echoes silently in the big hall.

Let me make an arbitrary concrete suggestion, and ask Alejandro: Would you be willing to jump in and pull this through?

Steps are * send out the call for nomiations * collect the nominations * send them in private mail to all _active_ members * collect the votes * announce the result

Of course I’ll assist and advice.

Cheers, Joachim

_______________________________________________ ghc-steering-committee mailing list ghc-steering-committee@haskell.org https://mail.haskell.org/cgi-bin/mailman/listinfo/ghc-steering-committee -- Joachim Breitner mail@joachim-breitner.de http://www.joachim-breitner.de/